Westermill Farm Booking Forms

Skip to content

Westermill Farm Homepage
Camp Booking Form
- Camping Rental Terms and Conditions
Cottage Booking Form
Site Policies

Camp Booking Form

Westermill Farm Camp Booking Form

Fields marked with an * are required

Duke of Edinburgh's Award Programme
Duke of Edinburgh's Programme*
- No, I am not booking a group for the Duke of Edinburgh's Award Programme
- Yes, I am booking a group for the Duke of Edinburgh's Award Programme
General Contact Information
Name to Contact*
First Last
Email to Contact*
Enter Email Confirm Email
Phone to Contact*
School or Institution affiliated with the Duke of Edinburgh's Award Programme*
Address to Contact*
House / Street Town / City County / Province / State Postal Code Country

Duke of Edinburgh's Award Programme
Sum Vehicle Choices
Award Level of the Group
- Bronze
- Silver
- Gold
Please select more than one if necessary.
Number in Party
This number includes both students and supervisors staying at Westermill.
Number of Participants
Price per night: Participant
Sub-Total: Participant(s)
Vehicles
Any motorised vehicle parked at Westermill Farm overnight must be registered with us.

The fee for overnight parking at Westermill Farm is ₤ 2.50 per night.

Will you be parking a vehicle or vehicles overnight at Westermill?
Parking Overnight ?*
- Yes
- No
Parking Fees and Description
Number of Vehicles
Price Per Night: Vehicle
Sub-Total: Vehicle(s)
Description of Vehicle(s)
Click the "+" on the right to add a vehicle.
Any motorised vehicle parked at Westermill Farm overnight must be registered with us.
If you are parking a vehicle or vehicles overnight and do not provide the following details on the form you will be requested to do so upon arrival at Westermill.
Make / Model Colour Number Plate
Section Break: Assure Display HTML Block below
Sub-Total: Charges Per Night
Sub-Total: Charges Per Night
Double Checking Visitor Numbers

Please return to the Number in Party section above and enter the number of students and supervisors who will be visiting in the Number of Participants field.

Thank you.
Double Checking Vehicle Numbers

If you are parking a motorised vehicle or vehicles overnight at Westermill – please return to the Vehicles section above and enter the number in the Number of Vehicles field.

If you are not parking a motorised vehicle or vehicles overnight at Westermill – please return to the Vehicles section above and select the "No" button under the Parking Overnight field.

Thank you.

PS. You can always change your mind either way but if we do not have your vehicle details recorded on the form you will have to fill them out upon arrival.

Sum of Adults and Children
Sum of Vehicle Choices
Party Members

This section is OPTIONAL but in the event that you are travelling with younger children or party members with different family names filling it out may prove useful.
Party Members' Names
Click the "+" on the right to add another party member.
First Family Age - if under 16
Party Numbers
Number of Adults
Price Per Night: Adult
Sub-Total: Adult(s)
Number of Children
Price Per Night: Child
Sub-Total: Child(ren)
Vehicles
Any motorised vehicle parked at Westermill Farm overnight must be registered with us.

The fee for overnight parking at Westermill Farm is ₤ 2.50 per night.

Will you be parking a vehicle or vehicles overnight at Westermill?
Parking Overnight ?*
- Yes
- No
Parking Fees and Description
Number of Vehicles
Price Per Night: Vehicle
Sub-Total: Vehicle(s)
Description of Vehicle(s)
Click the "+" on the right to add a vehicle.
Any motorised vehicle parked at Westermill Farm overnight must be registered with us.
If you are parking a vehicle or vehicles overnight and do not provide the following details on the form you will have to do so upon arrival at Westermill.
Make Colour Number Plate
Section Break: Assure Display HTML Block below
Animals
Number of Dogs
Price Per Night: Dog
Sub-Total: Dog(s)
Number of Horses
Price Per Night: Horse
Sub-Total: Horse(s)
Sub-Total: Charges Per Night
Sub-Total: Charges Per Night
Double Checking Visitor Numbers

Please return to the Number in Party section above and enter the number of adults and / or children who will be visiting in either the Number of Adults or Number of Children fields respectively.

Thank you.
Double Checking Vehicle Numbers

If you are parking a motorised vehicle or vehicles overnight at Westermill – please return to the Vehicles section above and enter the number in the Number of Vehicles field.

If you are not parking a motorised vehicle or vehicles overnight at Westermill – please return to the Vehicles section above and select the "No" button under the Parking Overnight field.

Thank you.

PS. You can always change your mind either way but if we do not have your vehicle details recorded on the form you will have to fill them out upon arrival.

Arrival and Departure Dates

You must select an Arrival Date in order to be able to activate the NEXT button and proceed with the form.

Please ensure that your Departure Date "comes after" your Arrival Date.

If you have refreshed the form or gone back and forth between pages, please double check that your Arrival Date and Departure Date are as you expect.

If you are uncertain about your Departure Date clicking the "Not Sure" button under the Departure Date Uncertain label will direct the form to charge the Minimum Deposit for the booking and display it below in the Minimum Deposit or Total Charges for Visit section.
PHP: Calculate Number of Nights
Number for making "dates" work
Arrival Date*

Day - Month - Year
Departure Date

Day - Month - Year
Departure Date Uncertain
- Not Sure
Duke of Edinburgh: Total Charges for Visit

If you have selected both an Arrival Date and a Departure Date the following field indicates the Total Charges of your group's visit.

Your group's Total Charges are payable either upon arrival at Westermill or via any one of the payment methods outlined in the email we send to you upon submission of the form.

If you have indicated that you are uncertain about your group's Departure Date we will finalize the length of your stay and payment upon your arrival at Westermill.
Sub-Total Per Night
Number of Nights
Number of Nights: Default
Minimum Deposit
Total Charges for Visit
We will be able to confirm the length of your group's stay and payment upon your arrival at Westermill Farm.
Minimum Deposit or Total Charges for Visit

These fields will indicate the cost of your visit or the minimum deposit if you are unsure of your departure date.
Sub-Total Per Night
Number of Nights
Minimum Deposit
Total Charges for Visit
Double Checking Departure Date

Your Departure Date does NOT follow your Arrival Date.

To activate the NEXT button and proceed with the form please reset your Departure Date or, if you are uncertain of the length of your visit, check the Departure Date Uncertain "Not Sure" checkbox.

Thank you.
Double Checking Departure Date

Westermill will be happy to finalize the details of your Duke of Edinburgh's group stay upon your arrival.

Thank you.
Double Checking Departure Date

Westermill charges a Minimum Deposit for visitors who indicate that they are uncertain of the date of their departure.

Thank you.

Westermill Farm recognises that hardly anybody likes to read "Terms and Conditions".

However, for your safety and comfort and the safety and comfort of other campers staying at Westermill Farm we must outline them, and ...

... you must accept the terms and conditions of the Agreement in order to be able to proceed to the next page of this form.
So, please take the time to peruse the document as you scroll down the page.
Westermill Farm recognises that the staff, facilitators and supervisors involved in the Duke of Edinburgh's Award Programme already operate under a stringent code of conduct.

These Terms and Conditions are informational for you and are not intended in anyway to supersede the obligations to the pupils and colleagues you have already undertaken.

Nonetheless the form logic requires the acceptance of the terms and conditions of the Agreement in order to be able to proceed to the next page of this form.
So, please take the time to peruse the document as you scroll down the page.
Westermill Farm Camping Rental Terms and Conditions

Arrival and Departure
You are welcome to arrive at Westermill at the time most convenient for your travel plans.

Campers who arrive at Westermill either very early in the morning or very late in the evening are asked to be especially considerate of guests already situated.

We ask that you schedule your departure for no later than 6 PM.

Check-In
Clients must check in to Reception on arrival, even if they have pre-paid the full amount of their visit.

The only exception is if you arrive so late in the evening that Reception is closed, in which case you may pitch up and check-in first thing next morning.

Non-refundable Deposit
A non-refundable deposit of £25, or payment in full, if less, is required to confirm booking.

Payment Options
Payments of deposits, balances, or payments in full can be made...

Securely online by BACS:
Our bank details
Sort Code: 30-90-49
Account No: 44493460
Please reference your surname and booking number

By cheque:
Please make cheques payable to “Westermill Farm Ltd.”

By credit/debit card over the phone:
Please call us on 01643 831 238

By cash:
Upon check-in at the farm.

Cancellation by the client
If you have to cancel please inform us immediately. All monies which have been paid, excluding the deposit, will be returned.

Interruption of Service by Westermill Farm
In the unlikely event of your camping pitch becoming unavailable due to circumstances beyond our control, every effort will be made to provide an alternative space at Westermill Farm or a complete refund of all monies paid, including deposit, will be made.

Non pre-booked charges
The Edwards Family reserve the right to charge extra for clients camping at Westermill Farm during holidays if the client has not pre-booked their visit. This charge is at the discretion of the Edwards Family.

Children
Children should always have adequate supervision whilst on the farm.

Westermill Farm represents a great educational opportunity for children and we recognise their desire to explore it. However, farms can be dangerous places and, as we have no way of evaluating the maturity and responsibility of your children, we expect you to accept the responsibility of ensuring that your children act with due caution and consideration wherever they are on Westermill.

Driving
All Road Traffic Act regulations apply on all areas of the farm.
We are a working farm and a family campsite. Please drive slowly at all times.

5 MPH Maximum !
We also ask that you walk to the shop, shower and loo blocks.

Dogs
Dogs must be kept under control at all times. All fouling must be picked up and put in the wheelie bins. For safety, do not take dogs near cows and calves. Douglas Wood, at the end of the 4th field, is for off-the-lead exercise only.

Horses
Grazing is normally available for visiting horses, but the Edwards family reserve the right to withdraw grazing when necessary to preserve the condition of the fields.

Livestock
Here at Westermill Farm, we have a wide variety of animals: geese, chickens, dogs, cats, pigs, sheep and cows. They all get along with one another like a big happy family: please respect each animal and ensure that their safety remains paramount.

Noise
Westermill Farm is a quiet, family campsite so we ask for no noise after 11 PM.

If you wish to listen to music, sports or other audio broadcasts – that's fine – but if others can hear them – that's not.

Smoking
There is no smoking allowed in any of the buildings on the farm, particularly the shower and loo blocks. We therefore ask all visitors that, if they want to smoke, to do so outside.

Disruptive Behaviour
The Edwards family reserve the right to ask people to leave the site if they are being disruptive or causing a nuisance to others staying at Westermill.

Operating Standards
The Edwards family endeavour to maintain high standards of cleanliness at all times. We ask everyone to help keep the site clean and tidy, not to litter or drop rubbish, however small. All rubbish is to be put into the wheelie bins.

We ask everyone who uses the loo and shower blocks to help keep them clean and tidy at all times and to report anything out of order.

Charges for Damage
The Edwards family reserve the right to charge for any non-trivial damage howsoever caused.

Responsibility for Client's Property
The Edwards family cannot accept responsibility for personal injury to clients or their guests, loss or damage to clients’ personal property including damage to vehicles, horse boxes or trailers parked at or tents pitched on Westermill Farm.

Wifi
You agree that you are fully responsible for your activities whilst using this internet service and that the provision of this service is a privilege and not a right. You also agree not to engage in any unlawful or prohibited activity and that you respect privacy and security of other users. You also understand that we do not guarantee privacy, security or access.

A breach of the foregoing terms and conditions may result in the loss of your visiting privileges.

All Rights Reserved Worldwide. This page and all it's contents are Copyright© Westermill Farm Ltd 2016
Accept Westermill Farm Camping Terms and Conditions*
- I accept the Terms and Conditions
- I do not accept the Terms and Conditions
If you choose not to accept these Terms and Conditions you may simply close this page and no data will be retained.

Duke of Edinburgh – Departure Date Uncertain

Thank you for booking at Westermill Farm.

As you have indicated that you are uncertain about the length of your Duke of Edinburgh group's stay we will finalize the details of your stay and payment when you arrive at Westermill.

Jill and Ollie
Duke of Edinburgh's Award Group Payment Details

Thank you for booking at Westermill Farm.

Total charges for your group's booking are payable either upon your arrival at Westermill or in advance.

Details of payment methods will be included in the notification email we will send to you directly after you submit this form.

Please feel free to select the payment time frame which suits your group best and do not hesitate to let us know if you decide to alter it at a later date.

Jill and Ollie
Total Charges indicated on your Booking Form
Choose to Pay Upon Arrival or Pay in Advance*
- Pay Upon Arrival
- Pay In Advance
Departure Date Uncertain

Thank you for booking at Westermill Farm.

Please note that a minimum ₤ 25 deposit is required to confirm your booking.

Payment details will be included in the email we will send to you directly after you submit this form.

Jill and Ollie
Minimum Deposit
Departure Date Certain – Balance Less Than or Equal to ₤ 25

Thank you for booking at Westermill Farm.

Please note that the deposit indicated below is required to confirm your booking.

Payment details will be included in the email we will send to you directly after you submit this form.

Jill and Ollie
Deposit Less Than or Equal to ₤ 25
Departure Date Certain – Total Charges for Visit Greater Than ₤ 25

Thank you for booking at Westermill Farm.

Please indicate below whether you will be paying the minimum ₤ 25 deposit or the Total Charges for your visit.

Please note that – at least – the Minimum Deposit indicated below is required to confirm your booking.

Payment details will be included in the email we will send to you directly after you submit this form.

Thank you.

Jill and Ollie
Minimum Deposit
Total Charges for Visit
Choose to pay Minimum Deposit or Total Charges for Visit*
- I would like to pay my Minimum Deposit
- I would like to pay the Total Charges for my Visit
Section Break: Ensure Display of <hr> Below
Questions, comments or suggestions

Our apologies for any inconvenience but the Westermill Camp Booking Form is offline for unscheduled upgrading.

The form will be active again by 11:00 PM (GMT) on April 16, 2018.

Thank you for your patience and understanding.

Westermill Web Administration
April 16, 2018, 19:14 AM (GMT)