DofE Terms and Conditions

A DofE Booking Form

You will have to acknowledge that you have read and accept the following Westermill Farm Camping Duke of Edinburgh Terms and Conditions, which will be displayed in the online booking form, in order to complete it.

Duke of Edinburgh

2024 Westermill Farm Camping Terms and Conditions
Fees Per Night — 2024
  1. Supervisors £ 5.00
  2. Participants £ 5.00
  3. Motor vehicles £ 3.00
Arrival and Departure

We ask that you schedule your arrival for no later than 8 PM

  • Please text Oliver at 07970594808 if you are going to be late on arrival due to unforseen circumstances.

We ask that you schedule your departure for no later than 5 PM

Check In

Summer Season: March — October

Apologies if our receptionist is not immediately available — please, go through and pitch up in the designated camping areas in Fourth Field — see Summer Campsite — and return later to check in.

Car window stickers — which are available at Reception — should be displayed on all vehicles parked at Westermill overnight.

Winter Season: November — February


All Winter Season bookings must be confirmed by Westermill prior to arrival.

Apologies if our receptionist is not immediately available — please, go through and pitch up in the designated camping areas in First Field — see Winter Campsite — and return later to check in.

Car window stickers — which are available at Reception — should be displayed on all vehicles parked at Westermill overnight.

Payment Options

DofE bookings must be paid in full BEFORE arrival.

Whether you are a Licensed Organization [LO] or an Approved Activity Provider [AAP] — in booking a visit to Westermill Farm Campsite you must comply with our pre-payment system.

Institutional or Third Party invoicing protocols will be accommodated at Westermill Farm Camping’s convenience BUT in all cases — without exception — payment must be made in full before a group’s arrival.

Our preferred method of payment, for its security and utility, is bank transfer — BACS — but are agreeable to accepting British legal tender — upon arrival — if arrangements have been made in advance.

We do not process credit card transactions.


Details for BACS:

  • Name:   Westermill Farm Holidays Ltd.
  • Sort Code:  30-90-49
  • Account No:  44493460

Details for cheques:

  • Please make cheques payable to: Westermill Farm Holidays Ltd.

Please include the…

  • Name of the Institution for which the booking is made
  • Booking Reference Number
  • Name of the Booking or Administrative Contact
  • Email address of the Booking or Administrative Contact

… in all communications: Thank you.

Alterations by the Client

Changes to numbers of participants or dates of arrival and/or departure will be accommodated.

Monies owed due to increased participant numbers may be paid either before or upon arrival.

Monies to be refunded due to decreased participant numbers will be made available upon arrival or on the earliest convenient bank business day after the date of arrival via BACS to a designated recipient.

Cancellation by the Client

If you have to cancel your visit, please inform us as soon as possible.

All monies which have been paid will be returned minus a £10 handling fee.

Interruption of Service
  • In the event of your camping pitch becoming unavailable due to circumstances beyond our control — such as a mandated “local lockdown” which affects Westermill Farm — a refund of all monies paid, less a £5 handling charge, will be made by Westermill Farm.

  • In the event of your camping pitch becoming unavailable due to circumstances within our control — a refund of ALL monies paid will be made by Westermill Farm.

Responsibility for Personal Injury

The Edwards family cannot accept responsibility for personal injury to clients or their guests — howsoever caused by the client, members of their party or other visitors to Westermill Farm.

Responsibility for Client’s Property

The Edwards family cannot accept responsibility for loss or damage to client’s or guest’s personal property — including damage to vehicles, horse boxes or trailers parked at Westermill Farm — howsoever caused by the client, members of their party or other visitors to Westermill Farm.

Supervisors at Westermill Farm Camping

  • Bronze Duke of Edinburgh [DofE] groups MUST have a supervisor onsite overnight.
  • Silver Duke of Edinburgh [DofE] groups SHOULD have a supervisor onsite overnight … but we leave that decision to the parents and institutions involved.

At a minimum: Silver Duke of Edinburgh [DofE] groups MUST have a supervisor onsite:

  1. For the group’s camp set up

  2. Before the group departs in the morning

Supervisors from all groups onsite are responsible for the condition of the Third Field Loo Block — whether or not the supervisors themselves stay at Westermill overnight.

  • Gold Duke of Edinburgh [DofE] groups have the OPTION to have a supervisor onsite overnight.

Likewise Gold groups are responsible for the condition of the Third Field Loo Block — whether or not the supervisors themselves stay at Westermill overnight.

Where to camp on Westermill Farm

Summer Season: March — October

  • Students or Participants: Camping ONLY in Fourth Field — see Summer Campsite

  • Supervisors, assessors or suport staff: Camping in ANY campsite field

Winter Season: November — February


All Winter Season bookings must be confirmed by Westermill prior to arrival.

  • Students, participants, supervisors, assesors, support staff: Camping ONLY in First Field — see Winter Campsite

Where to park on Westermill Farm

Summer Season: March — October

DofE parking at Westermill Farm — see Summer Campsite

  • Mini-buses should not be driven on the fields

  • Mini-buses should be parked in the area on the left as you drive into Fourth Field — see Summer Campsite

  • “Regular” 5 or 6 passenger motor vehicles may be parked on the fields

Winter Season: November — February


All Winter Season bookings must be confirmed by Westermill prior to arrival.

Loo Blocks

Summer Season: March — October

  • DofE supervisors and support staff may use the First Field Hot Water Shower and Loo Block — see Summer Campsite

  • DofE students and participants to ONLY use the Third Field Loo Block
  • DofE supervisors to check Third Field Loo Block on departure

  • In effect — the Third Field Loo Block is to be managed by DofE supervisors, individually or co-operatively with other groups’ supervisors

Winter Season: November — February


All Winter Season bookings must be confirmed by Westermill prior to arrival.

  • Students, participants, supervisors, support staff use the First Field Loo Block ONLY — see Winter Campsite

  • The First Field Loo Block is to be managed by DofE supervisors, individually or co-operatively with other groups’ supervisors

Rubbish and Recycling

All rubbish and recycling is to be removed from Westermill Farm by either the participants or support staff.

Operating Standards

Westermill Farm endeavours to maintain high standards of cleanliness at all times.

Naturally, we ask everyone to help keep the site clean and tidy.

Driving

5 MPH

All Road Traffic Act regulations apply on all areas of the farm.

We are a working farm and a family campsite: Please drive slowly at all times — Thank you.

Horses

Outdoor Corrals ONLY

  • Please ensure that you bring all necessaries to safely corral your horse(s)

  • The areas that you corral your horses/ponies in must also be left as you found it – all droppings, hay and waste feed must be removed

Dogs
  • Dogs must be kept under control at all times.

  • Dogs must be kept on a leash in the campsite and on the tracks running through the campsite.

  • All fouling must be picked up and deposited in one of the specialised bins provided — see Campsite Diagram

  • For the safety of yourselves, your dogs and our animals, do not take dogs near our livestock: especially sheep, cows and calves.

Livestock

At Westermill Farm we have a variety of animals: geese, chickens, dogs, cats, sheep and cows. They more or less all get along with one another like a happy family — please respect any farm animal you meet and ensure that both your safety and theirs remains paramount when you interact with them.

Noise

Westermill Farm is a quiet — family campsite — so we ask for NO NOISE after 11 PM.

If you wish to listen to music, sports or other audio broadcasts — that is well and good — but IF others can hear them — then it is not.

In general — please keep sound to a minimum: Thank you.

No Smoking
  • There is NO SMOKING allowed inside ANY buildings on the farm!

Disruptive Behaviour

Westermill Farm reserves the right to require people to vacate the site if it has been determined they have been, or are, exhibiting disruptive behaviour.

Charges for Damage

The Edwards family reserve the right to charge for any non-trivial damage to Westermill Farm property howsoever caused.

Ropes and Swings
  • Please do not attach any ropes to our trees for the purposes of climbing or swinging.

Fishing
  • Fishing with rod and reel on the River Exe within Westermill Farm’s property boundaries is available.

  • Prior approval from Westermill Farm is required for fishing with a rod and reel on our reaches of the River Exe.

  • Children are welcome to fish with a net — please make certain appropriate supervision is in place.

Drones
  • The flying of drones strictly prohibited without prior approval from Westermill Farm.

  • The flying of drones is limited to drone pilots with CAA certification.

    • CAA certification to be verified by Westermill Farm prior to flight.

  • The details of drone flights must be confirmed by Westermill Farm prior to flight:

    • GPS location (center)
    • areal extent
    • altitude
    • time of day
    • duration of flight

ALL flight telemetry and visual data MUST be released immediately to Westermill Farm without charge or constraint of copyright.

Metal Detecting
  • IF you wish to metal detect you must obtain prior approval from Westermill Farm.

  • ALL metals recovered must be made available for inspection by Westermill Farm.

  • Without hindrance or let you agree to share 50% of any findings with Westermill Farm, pursuant to an independent third party valuation.

  • The following details of an undertaking must be confirmed by Westermill Farm prior to detecting.

    • GPS location (center)
    • areal extent
    • time of day
    • duration
WiFi
  • You agree that you are fully responsible for your activities whilst using the internet service provided by Westermill Farm and that the provision of this service is a privilege and not a right.

  • You also agree not to engage in any unlawful activity whilst using Westermill Farm Wi-Fi.

  • You respect the privacy and security of other users on our networks.

  • You understand and accept that we do not guarantee privacy, security or access to Westermill’s Wi-Fi network.

Covid-19

For the future…

Due to the inherent unpredictability of Covid-19 and the attendant government guidelines which of necessity may come into force, we can only state:

“Westermill Farm shall adhere to central government advice and requirements of the day, do our utmost to advise campers regarding those which apply to Westermill Campsite and require all campers to follow such advice and guidelines as stipulated.”

For the present…

To ensure the safest visit for everyone, as well as requiring adherence to all government mandated regulations and restrictions, Westermill Farm would like to bring the following to your attention:

  • IF one of your group, a participant, supervisor or support staff has Covid-19 which interferes with your arrival date, please let us know as soon as possible and we will re-accommodate your booking.

  • IF one of your group, a participant, supervisor or support staff has Covid-19, please DO NOT arrive at Westermill for your visit as we WILL NOT be able to honour your booking.

  • IF, during your stay, a participant, supervisor or support staff test positive for Covid-19 , we can direct you to the nearest medical services.


A breach of our Terms and Conditions may result in the loss of your visiting privileges.