Westermill is considering the following notable changes with regard to our DofE booking process and Terms and Conditions.
Payment Deadlines
A. 30-Day [… or 60-Day … yet to be determined] payment deadline from date of the booking form submission
1. Please keep in mind that “far in advance” bookings are NOT required by Westermill Campsite — we will always make space available for DofE
B. Payment must be made before arrival — given the following considerations
C. Payment may be made upon arrival — given prior notification
1. One example would be a Gold Group paying for itself upon arrival — functionality for making such a notification is included in the form
2. Equally … any … DofE booking may indicate that they wish to pay upon arrival — functionality for making such a notification is included in the form
3. Finally … any … DofE group may change their payment process to “pay upon arrival” AFTER they have made a booking by contacting Westermill Camping — by email — at the latest BEFORE … the originally booked date of arrival
D. Late payments may result in your institution being placed on the “Bad Bunny DofE” list
Purchase Order (PO) and Invoice Numbers (IN)
A. IF a PO or an IN is required by the booking institution, it is the responsibility of the person submitting the form to provide the necessary PO or IN number — in order to submit the form
B. IF a PO or an IN is required by the DofE institution and was not provided by the booking agent — which results in delay of payment beyond the timelines outlined above — it may result in your institution being placed on the “Bad Bunny DofE” list
Unsupervised Overnight Visits
A. Westermill Campsite Online Booking Form Requirements
1. The online booking form will ask the person submitting the form:
“Have the participants’ parents or guardians been notified that the participants will NOT have institutional supervision overnight?
YES – parents or guardians have been notified: continue form
NO – parents or guardians have not been notified: booking agent required to acknowledge their “degree of familiarity with the text “2025 No Overnight Supervision Considerations” link below, copy of text included in booking form
I Do Not Know – if parents or guardians have been notified: booking agent required to acknowledge their “degree of familiarity” with the text “2025 No Overnight Supervision Considerations” link below, copy of text included in booking form
B. The form will ask the person submitting it for their “degree of familiarity” with the text “2025 No Overnight Supervision Considerations” see below – this answer is for reference only:
I have read the text: the online booking form can be submitted but confirmation of the booking will be delayed pending review by Westermill Campsite
I have scanned the text: the online booking form can be submitted but confirmation of the booking will be delayed pending review by Westermill Campsite
I have not read or scanned the text: the online booking form can be submitted but confirmation of the booking will be delayed pending review by Westermill Campsite
C. 2025 No Overnight Supervision Considerations